Difference between revisions of "ICT"

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*7 - alarm system
 
*7 - alarm system
 
*8 - electric system (incl. UPS, documentation, procedure for power failure)
 
*8 - electric system (incl. UPS, documentation, procedure for power failure)
−
*9 - phone system (1 person answers incoming calls and can transfer to any any other colleague)
+
*9 - phone system
−
*10 - music server
+
*10 - to document ICT environment of Navyk
−
*11 - to document ICT environment of Navyk
+
*11 - CRC services (maintenance, internet, back ups, contract)
−
*12 - CRC services (maintenance, internet, back ups, contract)
+
*12 - Navyk-I (back up, software update, maintenance)
−
*13 - Navyk-I (back up, software update, maintenance)
+
*13 - ERP (hours, invoices, finances, licenses, depreciation, personel)
−
*14 - ERP (hours, invoices, finances, licenses, depreciation, personel)
+
*14 - website (technical implementation)
−
*15 - website (technical implementation)
 
 
*application manager for:
 
*application manager for:
 
**AutoCAD - installation, profiles
 
**AutoCAD - installation, profiles
Line 32: Line 31:
 
*software updates when and where? (for example Filezilla and PDF Creator)
 
*software updates when and where? (for example Filezilla and PDF Creator)
 
*printers maintenance for CRC (dedusting, greasing, cleaning drum)
 
*printers maintenance for CRC (dedusting, greasing, cleaning drum)
 +
*FTP password change every year
  
 
== SERVERS ==
 
== SERVERS ==
Line 78: Line 78:
 
=== ShipConstructor ===
 
=== ShipConstructor ===
 
*application manager - tbd
 
*application manager - tbd
−
*automatic backup databases? '''- done'''
 
 
*investigate how to restore db in case of hardware falure from remote backups (in comaboration with the designated App manager... Pending for Steven to designate someone)
 
*investigate how to restore db in case of hardware falure from remote backups (in comaboration with the designated App manager... Pending for Steven to designate someone)
−
*move all databases to db partition '''- only SC2005 are not on that partition'''
 
  
 
=== Siemens NX ===
 
=== Siemens NX ===
Line 88: Line 86:
  
 
=== Other ===
 
=== Other ===
−
*planning application, similar to Microsoft Project '''- installed dotProject'''
+
*indexes for 3D model library '''- to be done'''
−
*index for 3D model library '''- to be done'''
 
 
**idea is to add tags to file name (for example: supplier, article group, article code, visualization/engineering)
 
**idea is to add tags to file name (for example: supplier, article group, article code, visualization/engineering)
 
**for:
 
**for:
Line 95: Line 92:
 
***ShipConstructor
 
***ShipConstructor
 
***Siemens NXS
 
***Siemens NXS
−
*index for image library '''- to be done'''
+
*index for image library similar as for 3D model library '''- to be done'''
−
**idea is to add tags to file name (for example: interior, classic, rendering)
 
−
*CRACK control
 
−
**which applications connect to the internet? '''- pretty much every application'''
 
  
 
== TELEPHONE ==
 
== TELEPHONE ==
 
*phone central for: '''- done research'''
 
*phone central for: '''- done research'''
−
**transferring calls to other phones
+
**transferring calls to 'internal headsets'
 +
**transferring calls to external phones (for example to my mobile phone)
 +
**'internal headsets' to be able to make calls to landlines
 
**registering missed calls
 
**registering missed calls
 
**answering machine
 
**answering machine
 +
**Sabina to be able to see which 'internal headset' uses a landline
 +
**'internal headset' to dial by clicking Zimbra phone number ?
 +
 
*we do not like another adress book next to Zimbra
 
*we do not like another adress book next to Zimbra
 +
*when call is transferred to headset we need an acoustic signal too (in case your eyes are not at the monitor)
  
 
=== Skype ===
 
=== Skype ===
Line 119: Line 119:
 
**website 'http://www.navyk.com'
 
**website 'http://www.navyk.com'
 
**language 'English'
 
**language 'English'
−
*investigate calling with Skype subscription '''- all users would need a separate subscription'''
 
−
*for general use (create a Skype profile for use on a non used WS?)
 
  
 
== SECURITY ==
 
== SECURITY ==
−
*KP 'tunnel' for accessing each other licenses gives access to complete server? '''- No'''
+
*establish company wide policy and levels of user rights
 +
**ERP
 +
**Zimbra
 +
***smartphones, if you loose phone and it is not protected then a stranger can access Zimbra (unless Bogdan is notified about the compromised device)
 +
**FTP
 +
***change client passwords every year
 +
**Dokuwiki
 +
**more?
 
*password manager
 
*password manager
−
*policy
 
−
**FTP
 
−
***change client passwords every year? (like KP did for 2014) '''- can do'''
 
−
**Zimbra
 
−
***create/delete folders only by project leader or higher?
 
−
***do we want everyone (including students) to be able to read our offers (and it's correspondence?) '''- to be discussed'''
 
−
***smartphones, if you loose phone and it is not protected then a stranger can access our Zimbra? '''- yes, unless I'm notified about the compromised device'''
 
  
 
== ALARM ==
 
== ALARM ==
 
*activation - indicate with light visible on a camera (remote verification) '''- will investigate if it's possible'''
 
*activation - indicate with light visible on a camera (remote verification) '''- will investigate if it's possible'''
−
*cameras are unaccessible from phone '''- yes they are'''
 
−
*improve back up search - can't really do anything about it
 
−
*power failure procedure (mobile call) '''- tested'''
 
 
*remote back ups '''- not possible automatically'''  
 
*remote back ups '''- not possible automatically'''  
 
*server room temperature - blinking light visible on camera (remote verification) '''- work in progress'''
 
*server room temperature - blinking light visible on camera (remote verification) '''- work in progress'''
 
*write procedure in Navyk-I, including maintenance / testing schedule (incl. smoketest) - add codes to user profiles? '''- to be done'''
 
*write procedure in Navyk-I, including maintenance / testing schedule (incl. smoketest) - add codes to user profiles? '''- to be done'''
 
*add Yankee contact details to Zimbra '''- done'''
 
*add Yankee contact details to Zimbra '''- done'''
−
*when the acoustic alarm is activated? '''- 10 seconds after the alarm was tripped'''
+
*acoustic alarm > activated in 10 seconds after the alarm is tripped'''
  
 
== OTHER ==
 
== OTHER ==
Line 148: Line 143:
 
**batteries
 
**batteries
 
**cartridges
 
**cartridges
 +
**stuff
 +
  
 
[[Category: Tasks]]
 
[[Category: Tasks]]

Latest revision as of 12:26, 25 April 2016

Job description[edit]

  • to keep computer equipment, infrastructure and software operational
  • to make it functioning in an efficient way
  • to give support to users


Priorities[edit]

  • 1 - servers / workstations
  • 2 - software
  • 3 - hardware
  • 4 - file back ups (incl. ShipConstructor)
  • 5 - internet
  • 6 - mail system
  • 7 - alarm system
  • 8 - electric system (incl. UPS, documentation, procedure for power failure)
  • 9 - phone system
  • 10 - to document ICT environment of Navyk
  • 11 - CRC services (maintenance, internet, back ups, contract)
  • 12 - Navyk-I (back up, software update, maintenance)
  • 13 - ERP (hours, invoices, finances, licenses, depreciation, personel)
  • 14 - website (technical implementation)
  • application manager for:
    • AutoCAD - installation, profiles
    • ShipConstructor - database + back ups
    • NX - database + back ups

MAINTENANCE[edit]

To be scheduled in calendar

  • manual defragmentation of Windows Server
  • manual defragmentation of non SSD workstations
  • software updates when and where? (for example Filezilla and PDF Creator)
  • printers maintenance for CRC (dedusting, greasing, cleaning drum)
  • FTP password change every year

SERVERS[edit]

Windows server[edit]

  • currently 15 CAL licenses (required 1 per WS) - alomst reaching the limit, pending on planning of growth and new server if we will extend the current CAL

WORKSTATIONS[edit]

  • recovery disk (images) for NX stations?
  • XP stations will not be upgraded despite that MS stopped support (not worth it)
  • make roaming profiles for:
    • user1
    • user2

OTHER HARDWARE[edit]

  • webcam - to test at least for users who collaborate with Jan van der Weide (Steven, Tiberiu, George)
  • beamer - for presentations (what screen to use?) - to be discussed

BACK UPS[edit]

  • make hardcopy projects up to 2009

USER RIGHTS[edit]

  • user rights - make structure (administrator / power user / normal user) now we have several people who log in as administrator - only NX people and Ovidiu have admin rights on their workstations
  • Ligia is logged in as administrator only for KP to appear as a male user in NX SH will discuss this with Tabo

SOFTWARE[edit]

  • anti virus
    • maximum 9 Windows Essential - done
    • other workstations with Avira - done
  • monitor for software use - to track the usage of applications (useful ifno for purchase) - work in progress

Zimbra[edit]

  • application manager - Bogdan

ERP[edit]

  • application manager - Bogdan
  • maintenance / updates

Navyk-I and Dokuwiki[edit]

  • application manager - Bogdan
  • maintenance / updates

AutoCAD[edit]

  • application manager - tbd

ShipConstructor[edit]

  • application manager - tbd
  • investigate how to restore db in case of hardware falure from remote backups (in comaboration with the designated App manager... Pending for Steven to designate someone)

Siemens NX[edit]

  • application manager - tbd
  • Document on Navyki how to install NX and how to customize it (in comaboration with Gicu)
  • Investigate how backups can be restord (In colaboration with NX users)

Other[edit]

  • indexes for 3D model library - to be done
    • idea is to add tags to file name (for example: supplier, article group, article code, visualization/engineering)
    • for:
      • Rhino
      • ShipConstructor
      • Siemens NXS
  • index for image library similar as for 3D model library - to be done

TELEPHONE[edit]

  • phone central for: - done research
    • transferring calls to 'internal headsets'
    • transferring calls to external phones (for example to my mobile phone)
    • 'internal headsets' to be able to make calls to landlines
    • registering missed calls
    • answering machine
    • Sabina to be able to see which 'internal headset' uses a landline
    • 'internal headset' to dial by clicking Zimbra phone number ?
  • we do not like another adress book next to Zimbra
  • when call is transferred to headset we need an acoustic signal too (in case your eyes are not at the monitor)

Skype[edit]

  • user settings
    • 'contacts only'
    • avatar: Navyk logo
    • gender
    • office phone '+40 336 802 145'
    • e-mail 'name@navyk.com' (how to make this visible for 'contacts only'? - SH)
    • e-mail 'info@navyk.com' (how to make this visible for 'contacts only'? - SH)
    • country 'Romania'
    • city 'Galati'
    • website 'http://www.navyk.com'
    • language 'English'

SECURITY[edit]

  • establish company wide policy and levels of user rights
    • ERP
    • Zimbra
      • smartphones, if you loose phone and it is not protected then a stranger can access Zimbra (unless Bogdan is notified about the compromised device)
    • FTP
      • change client passwords every year
    • Dokuwiki
    • more?
  • password manager

ALARM[edit]

  • activation - indicate with light visible on a camera (remote verification) - will investigate if it's possible
  • remote back ups - not possible automatically
  • server room temperature - blinking light visible on camera (remote verification) - work in progress
  • write procedure in Navyk-I, including maintenance / testing schedule (incl. smoketest) - add codes to user profiles? - to be done
  • add Yankee contact details to Zimbra - done
  • acoustic alarm > activated in 10 seconds after the alarm is tripped

OTHER[edit]

  • disposal of:
    • batteries
    • cartridges
    • stuff
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