ICT

Job description

• to keep computer equipment, infrastructure and software operational
• to make it functioning in an efficient way
• to give support to users

Priorities

1 - servers / workstations 2 - software 3 - file back ups (incl. ShipConstructor) 4 - internet 5 - mail system 6 - alarm system 8 - electric system (incl. UPS, documentation, procedure for power failure) 7 - phone system (1 person answers incoming calls and can transfer to any any other colleague) 9 - music server 10 - to document ICT environment of Navyk 11 - CRC services (maintenance, internet, back ups, contract) 12 - Navyk-I (back up, software update, maintenance) 13 - ERP (hours, invoices, finances, licenses, depreciation, personel) 14 - website (technical implementation)

application manager ShipConstructor - database + back ups application manager AutoCAD - installation, profiles

Task list

servers and workstations

servers

• bungee cord securing to the wall
• schedule automatic defragmentation
• CAL licenses? Now it is up to 15? Password and user?
• FTP - reinstall

workstations

• add FTP settings KP
• add RAM where appropriate
• schedule automatic defragmentation 2 months only for old WS
• ideas for better tracking of software and hardware (maybe a sofware that makes it automatically from the server)
• cable conduits on floor
• desks - tie cables
• WS student - switch WS from home with new small casing?
• WS-1 - Marlena's profile is on D: and might not be automatic backed up, move back to C?
• WS-5 + WS-11 - missing Windows license label (WS-5 label is at casing at home?)
• WS-9 - remove Windows label and put it at new server casing
• schedule WS maintenance by CRC
• Ideas for using old WS or for upgrading to still keep them alive
• install Zimbra mail notifier

telephone

administator rights - make structure - only 1 administrator, the power users or normal users anti virus - install Avira at 9 + WS's? ERP - maintenance / updates power back up - install APC Power Chute Control and investigate new UPS aquisition projects - copy 2007 projects back to server projects - make hardcopy projects 2009 BUT first copy the mail to the prjects security - KP 'tunnel' for accessing each other licenses gives access to complete server? security - password manager server - bungee cord securing to the wall server - schedule automatic defragmentation server - CAL licenses? Now it is up to 15? Password and user? server FTP - reinstall Skype - every new employee, add Skype number to mail signature, every workstation a headset Skype - install for CV, MS and VC, add logo to Marlena, add logo + gender to GC Skype - Investigate calling with Skype subscription Skype - phone central for transferring calls to other phones (my mobile), registering missed calls and an answering machine Skype - for general use (create a Skype profile for use on a non used WS?)

Zimbra back ups Zimbra security: create/delete folders only by project leader or higher To make a batch file that would restart lmtools every day (Tabo's request) Printers to shedule maintenance for CRC (dedusting, greasing, cleaning drum)

alarm

• activation - indicate with light visible on a camera (remote verification)
• camaras are unaccessible from phone
• improve back up search
• power failure procedure (mobile call)
• remote back ups
• server room temperature - blinking light visible on camera (remote verification)
• write procedure in Navyk-I, including maintenance / testing schedule (incl. smoketest) - add codes to user profiles?

AutoCAD

• remove undesired printers from list

ShipConstructor

• automatic backup databases?
• investigate how to restore db in case of hardware falure from remote backups (in comaboration with the designated App manager... Pending for Steven to designate someone)
• move all databases to db partition

NX

• Document on Navyki how to install NX and how to customize it (in comaboration with Gicu)
• Investigate how backups can be restord (In colaboration with NX users)