Assistant manager
From NavykI
Contents
Job description[edit]
Performs administrative and office support functions
- Reports to: General Manager
- Provides support and interracts with:
- Navyk team
- third parties outside the company: clients and suppliers, accounting company, bank, financial & fiscal authorities, ITM, AJOFM, job applicants, others.
Priorities[edit]
- hour administration
- financial administration
Detailed task list[edit]
Financial administration[edit]
- daily:
- primary accounting records
- updates bank accounts and cash register in ERP
- monthly:
- makes payments: invoices, salaries and taxes
- makes invoices
- checks the monthly financial documents
- informs General Manager about financial overview and provides relevant reports on request
- archives files
- once a year:
- inventory
Hour administration[edit]
- daily:
- checks hour booking in ERP
- notes any error made in individual hour booking and takes measures to correct it, by talking to the person in question
- monthly:
- makes the individual timekeeping for each employee, based on ERP
- makes the collective timekeeping for the accountant
Personel administration[edit]
Recruitment[edit]
- prepares advertisements for vacant staff positions and posts them by means of appropriate channels (internet, local paper, University, AJOFM)
- creates and updates CV database
- schedules and organizes interviews
- conducts reference checks on possible candidates
- informs unsuccessful applicants
Personnel[edit]
- makes and updates contracts
- provides assistance in writing job descriptions
- provides advice and assistance when conducting staff performance evaluations
- delivers certificates, additional documents to the contracts and any other extra documents related to personnel
- updates Revisal in due time in case of changes regarding employees or their contract terms
- completes REGES (“Registrul General de Evidenta al Salariatilor”)
- promotes workplace safety and ensures that House Rules are followed
- labour protection procedures – twice a year and for every new contract
- periodic medical control – for every new contract and once a year for each employee
- organizes detachering procedures
- organizes staff activities, such as: birthdays, monthly teamdrinks or teambuildings.
Office administration[edit]
- maintains office space
- keeps track of the stock of protocol items and office supplies
- filing, document preparation, calendar scheduling and other administrative duties as required
