Difference between revisions of "Assistant manager"
From NavykI
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== Job description == | == Job description == | ||
| − | * | + | Performs administrative and office support functions |
| − | * | + | * Reports to: General Manager |
| + | * Provides support and interracts with: | ||
| + | # Navyk team | ||
| + | # third parties outside the company: clients and suppliers, accounting company, bank, financial & fiscal authorities, ITM, AJOFM, job applicants, others. | ||
== Priorities == | == Priorities == | ||
| Line 10: | Line 12: | ||
== Detailed task list == | == Detailed task list == | ||
| − | === Financial | + | === Financial administration === |
| − | *daily: | + | * '''daily:''' |
| − | ** | + | * primary accounting records |
| + | * updates bank accounts and cash register in ERP | ||
| + | |||
| + | * '''monthly:''' | ||
| + | * makes payments: invoices, salaries and taxes | ||
| + | * makes invoices | ||
| + | * checks the monthly financial documents | ||
| + | * informs General Manager about financial overview and provides relevant reports on request | ||
| + | * archives files | ||
| + | |||
| + | * '''once a year:''' | ||
| + | * inventory | ||
| + | |||
| + | === Hour administration === | ||
| + | * '''daily:''' | ||
| + | * checks [[hour booking]] in ERP | ||
| + | * notes any error made in individual [[hour booking]] and takes measures to correct it, by talking to the person in question | ||
| + | * '''monthly:''' | ||
| + | * makes the individual timekeeping for each employee, based on ERP | ||
| + | * makes the collective timekeeping for the accountant | ||
=== Personel administration === | === Personel administration === | ||
| − | *for new employee: | + | ==== Recruitment ==== |
| + | * prepares advertisements for vacant staff positions and posts them by means of appropriate channels (internet, local paper, University, AJOFM) | ||
| + | * creates and updates CV database | ||
| + | * schedules and organizes interviews | ||
| + | * conducts reference checks on possible candidates | ||
| + | * informs unsuccessful applicants | ||
| + | |||
| + | ==== Personnel ==== | ||
| + | * makes and updates contracts | ||
| + | * provides assistance in writing job descriptions | ||
| + | * provides advice and assistance when conducting staff performance evaluations | ||
| + | * delivers certificates, additional documents to the contracts and any other extra documents related to personnel | ||
| + | * updates [[Revisal]] in due time in case of changes regarding employees or their contract terms | ||
| + | * completes REGES (“Registrul General de Evidenta al Salariatilor”) | ||
| + | * promotes workplace safety and ensures that [[House Rules]] are followed | ||
| + | * labour protection procedures – twice a year and for every new contract | ||
| + | * periodic medical control – for every new contract and once a year for each employee | ||
| + | * organizes detachering procedures | ||
| + | * organizes staff activities, such as: [[birthdays]], monthly [[teamdrinks]] or teambuildings. | ||
| + | |||
| + | === Office administration === | ||
| + | * maintains office space | ||
| + | * keeps track of the stock of protocol items and office supplies | ||
| + | * filing, document preparation, calendar scheduling and other administrative duties as required | ||
[[Category: tasks]] | [[Category: tasks]] | ||
Latest revision as of 15:53, 28 May 2013
Contents
Job description[edit]
Performs administrative and office support functions
- Reports to: General Manager
- Provides support and interracts with:
- Navyk team
- third parties outside the company: clients and suppliers, accounting company, bank, financial & fiscal authorities, ITM, AJOFM, job applicants, others.
Priorities[edit]
- hour administration
- financial administration
Detailed task list[edit]
Financial administration[edit]
- daily:
- primary accounting records
- updates bank accounts and cash register in ERP
- monthly:
- makes payments: invoices, salaries and taxes
- makes invoices
- checks the monthly financial documents
- informs General Manager about financial overview and provides relevant reports on request
- archives files
- once a year:
- inventory
Hour administration[edit]
- daily:
- checks hour booking in ERP
- notes any error made in individual hour booking and takes measures to correct it, by talking to the person in question
- monthly:
- makes the individual timekeeping for each employee, based on ERP
- makes the collective timekeeping for the accountant
Personel administration[edit]
Recruitment[edit]
- prepares advertisements for vacant staff positions and posts them by means of appropriate channels (internet, local paper, University, AJOFM)
- creates and updates CV database
- schedules and organizes interviews
- conducts reference checks on possible candidates
- informs unsuccessful applicants
Personnel[edit]
- makes and updates contracts
- provides assistance in writing job descriptions
- provides advice and assistance when conducting staff performance evaluations
- delivers certificates, additional documents to the contracts and any other extra documents related to personnel
- updates Revisal in due time in case of changes regarding employees or their contract terms
- completes REGES (“Registrul General de Evidenta al Salariatilor”)
- promotes workplace safety and ensures that House Rules are followed
- labour protection procedures – twice a year and for every new contract
- periodic medical control – for every new contract and once a year for each employee
- organizes detachering procedures
- organizes staff activities, such as: birthdays, monthly teamdrinks or teambuildings.
Office administration[edit]
- maintains office space
- keeps track of the stock of protocol items and office supplies
- filing, document preparation, calendar scheduling and other administrative duties as required
